Employee Clearance Policy & Procedures
CEHD Employee Clearance Policy and Procedures: Required When Entering Sites with Minor Children
College of Education and Human Development (CEHD) employees (e.g., faculty, staff, post-doctoral fellows) and visiting scholars must complete the following three clearances in order to enter schools and other sites with minors (children and youth less than 18 years of age) in the state of Delaware. These clearances enable individuals to be in compliance with the Joseph R. “Beau” Biden III Child Protection Act and other Delaware state child protection laws.
Individual schools and sites may require additional clearances and/or a more frequent completion rate of the clearances listed below.
**CEHD undergraduate and graduate students who need to complete these three clearances should see the Office of Clinical Studies clearances webpage.**
1. Child Protection Registry
Policy. CEHD employees and visiting scholars must have a Child Protection Registry Clearance from the Department of Services for Children, Youth and their Families (DSCYF) sent to the designated CEHD HR Assistant before they enter a school/site with minors.
This clearance is completed once.
Process. CEHD employees and visiting scholars bring or email a scanned copy of the Child Protection Registry Request Form to the CEHD HR Assistant Marie Senff at 106J Alison Hall West or email@example.com. She will send the forms to DSCYF. Once the Child Protection Registry Clearances are complete, the individuals (and their department chair/center director) will be notified that they can enter schools/sites.
Individuals cannot enter a school/site without this notification. If individuals are listed on the Child Protection Registry, they will be informed that they cannot enter a school/site.
2. Criminal Background Check
Policy. CEHD employees and visiting scholars must have a valid State of Delaware (SBI) and federal (FBI) criminal background check (CBC) with fingerprinting on file in the Office of Clinical Studies before they enter a school/site with minors.
Currently, the law requires that this clearance be completed one time.
Process. CEHD employees and visiting scholars must complete the CBC on site at one of three locations listed below. International visiting scholars can request materials from the Office of Clinical Studies (firstname.lastname@example.org) for completing a CBC outside of Delaware.
- State Police Troop 2 in Bear (appointments required 302-739-2528)
- State Police Troop 4 in Georgetown (appointments required 302-739-5871)
- State Bureau of Investigation (SBI) Fingerprinting Facility in Dover
Plan Ahead – It may take up to four weeks to receive a CBC report, so individuals should complete it at least one month prior to entering a school/site. The SBI Fingerprinting Facility does not require an appointment and can process the CBC very quickly. However, Troops 2 and 4 require appointments, which may be two weeks out.
The state police/SBI will send a copy of the CBC criminal history report to the individual. Individual should send a copy to Marie Senff, Education and Human Development Dean’s Office, 106J Alison Hall West.
If an individual’s CBC criminal history report includes criminal charges, the Dean’s Office representative will be notified and will arrange a meeting with the employee to determine a path moving forward.
3. Tuberculosis (TB)
Policy. CEHD employees and visiting scholars must complete the Delaware Department of Education Confidential Tuberculosis (TB) Health Questionnaire for School Employees before they enter a school/site with minors. If they answer “yes” to any of the questions on the questionnaire, then they need to secure a verification from a licensed health care provider or the Division of Public Health that they do not pose a threat of transmitting tuberculosis to the minors or staff at the school/site. Individuals will carry the questionnaire and verification form (if applicable) on their person when working at a school/site.
This clearance is completed every five years.
Process. CEHD employees and visiting scholars complete the Delaware Department of Education Confidential Tuberculosis (TB) Health Questionnaire for School Employees form and carry it and any necessary verification on their person when they enter a school/site, enabling them to produce the document(s) if requested by the school nurse or other school/site official.
If an individual answers “yes” to any of the potential TB risk factors, they must obtain additional verification through UD’s Nurse Managed Health Center, their licensed health care provider or the Division of Public Health. Students will bring this form to the health care provider TB Clearance Form.
Thank you for your compliance with this policy–helping to ensure the safety of our children.
Implemented: Fall 2016